Amazing Assessments arrive in Keepabl!

Keepabl’s brand-new Assessments module makes managing assessments a whole lot easier!

We’ve spent more than a year ‘roadmapping’ this solution and over 3 months handing over from Product to Engineering, all to ensure we really hit the ‘Job to be Done‘ and stay true to our Why of ‘Joyfully using tech to solve people’s headaches and make them feel happier‘.

Assessments now LIVE!

The module is now live, with the module itself, integrated with your Data Map and the rest of your Keepabl account, with all its functionality, new roles and two LIA templates.

We’re delighted you can now also carry out your Assessments in Keepabl! As with all our releases, we’ve put the hard yards into discussions with practitioners from all industries, and organisation sizes, to establish the job to be done and the pain points they’re facing on Assessments. I believe you’ll find this new solution as targeted, usable and intuitive as the rest of Keepabl.

Assessments has launched with Phase 1, including the module, all its functionality and benefits, including template LIAs.

Assessments follows the same structure as our popular Rights and Breaches modules, so it’s already very familiar to our customers. And we’ve added some exciting new roles and structure.

Phase 2 will bring in DPIAs and is scheduled to launch in March 2025, Phase 3 brings our Assessments Template Builder and will arrive in April 2025. We’ll be bringing forward lots of templates and other benefits along the way!

Practical, valuable and intuitive

Everything’s linked in Keepabl

In Keepabl, everything’s connected. For example, when you populate your RoPA you get instant KPIs, reports, risk map, and Third Parties.

With Assessments, you can link Activities from your RoPA to your Assessment to pull across and pre-populate the relevant information. And all signed Assessment PDFs are automatically stored in the File Library, attached to those Activities, and available across the Keepabl solution.

Easy Template Management

One common pain point when managing Assessments, is ensuring your preferred Assessments are used, and no others – sounds simple but incredibly hard in practice!

• When using Word or GDocs, or certain providers, it’s hard to swap out versions easily and it’s hard to stop people using old versions. You can easily end up with a huge, hard to manage, library of templates and versions, making it easy for slip ups.

With Keepabl you choose which Templates go live and are available to your Users, and you can turn them on and off easily.

• Choose which Available Templates to make live for your colleagues to use. Easily switch them out as you iterate your Templates.
• And, importantly, deselecting a Template that’s already in use stops new Assessments on that Template but does not affect Assessments already in progress on that Template.

Parent – Child ‘Folders’

Other huge pain points out there include how hard it is to switch Templates for the same Assessment over time without disrupting existing assessments and reporting structure going forward.

The solution? Keepabl’s Parent-Child ‘folder’ structure!

• Say you’re doing an Impact Assessment called DPIA on AWS Hosting, which you review every year. You’d create a Parent called DPIA on AWS Hosting to hold all your actual assessments such as DPIA on AWS Hosting 2024, DPIA on AWS Hosting 2025 and so on.
• This means Assessments aren’t double-counted and you’re able to switch out Template DPIAs within that Parent whenever you want, without messing up your structure or reporting.
• You can archive and remove any old versions that you no longer need, so you can keep your Template library nice and clean, so no more accidentally creating an Assessment on an out-of-date Template!

Freeze / Unfreeze Assessments

When an Assessment’s status is changed to For Signature, all Signatories receive an email with a link to the Assessment to decide whether to sign or not. We also freeze that Assessment, so that all Signatories are looking at the same thing.

The Assessment is only unfrozen, so the Assignee can keep working on it, if the Assignee takes it back to In Progress, or a Signatory declines to sign.

Practical. Works the way you work.

Seamless Collaboration

Collaborating on Assessments can be tough if you’re using the wrong tools. As the person managing an Assessment, you may want to work with a number of different people from different departments.

With our new Assessments module, we’ve made it as simple as possible for our users to collaborate. We’ve introduced two new roles: Contributors and Signatories.

Contributors

Say you’re the Marketing Manager carrying out an Assessment and you want colleagues from IT or Legal to contribute to your Assessment.

• Simply make them Contributors: they can do anything an Assignee can, apart from editing the top Manage this Assessment section, so they can’t add others nor change status of the Assessment, so the Assignee remains in charge.
• Bring in Signatories and take them off, as and when you need, so your Assessments progresses smoothly and under control.

Signatories

In practice, everyone wants a signature on your assessments. In Keepabl, you can easily allocate multiple Signatories to a record, with our own auditable, digital signing process.

• Signatories receive alerts that the Assessment is ready to sign. Assessments freeze when status is changed to For Signature, we keep the Assignee updated, and the Assessment will only be marked as completed when all Signatories have signed.
• You can assign multiple signatories to a record and the Assessment will only be marked as completed when all Signatories have signed.
• Users can also choose and manage their signature in their My Account area!

Updated Pricing

Even our pricing is simple and intuitive.

Up till now, we’ve been able to include everything in unlimited subscriptions. Assessments is our first release with separate pricing, which can be seen on our transparent Pricing page.

We’ve given all of our valued customers a FREE TRIAL until 31st May 2025, to test out and experience the awesome benefits.

Do reach out to the friendly Keepabl team if you’d like to learn more.

Find Out More Today

Arrange your personal demo to see how easy we can make managing Assessments for your organisation.

Get your demo two-week, no strings attached, free-trial of Keepabl today!

And don’t just take our word for it… See how much our customers love us in our customer case studies!