Easy Data Mapping

Everything in Keepabl is linked and the Data Map is the heart of your Privacy Governance. Your personal data inventory drives your visibility, instant gap analysis and reporting. Easily updated, shared, downloaded, it's a map that actually takes you places.

Instant RoPA for UK & EU GDPRs

Article 30 of GDPR is called Records of Processing Activities, or RoPA. It's one of the first things you're asked for in an audit. We automatically and instantly create and update your Article 30 Records instantly as you create and update your Data Map. Share online or download as CSV or Excel. It's right there ready for you.

Risk Management

See your instant, visual, Risk Map with your full shareable, downloadable GDPR Risk Register showing each Activity, whether an assessment's been completed, and the allocated risk, with interactive visualisations to easily zoom in on risk categories.

Breach Intake & Management

From an easy way to intake suspected breaches, to instant alerts, the UK ICO's 'report a breach' form iterated to manage the breach, and an automatic Breach Log. All shareable and downloadable, all linked to your Activities and Entities, and with help on whether to notify regulators and data subjects.

Processor Management

As you complete your Data Map, we create your Processor and Sub-Processor reporting with visibility on where you use the vendor, gap analysis and management of your due diligence, all linked to Activities and Breach.

Entities Registers

Again, all automatic, as you create and update your Data Map we instantly provide you with insight into where individual entities appear and in what role, as well as registers of all roles in GDPR from Joint Controllers, so you can manage your obligations on written arrangements, to Sub-Processors, so you can easily provide your Sub-Processor list when you're under due diligence.

Transfer Management

Identify the parties in your Data Map which lead to transfers, with instant Transfer Registers under UK & EU GDPRs.

DSR Support

Invaluable for responding to DSARs and other DSRs, see where you process personal data related to each data subject category in your account, and why you process it.

Benchmarks for Program Management

Know where you are with GDPR and PECR with Keepabl's own 80-question strategic BenchMark with visual, linked Red-Amber-Green scoring. Or use the UK ICO's 338-question Accountability Framework, built into Keepabl with all the benefits of SaaS including our R-A-G scoring, the UK ICO's Dashboard, filtering, sharing and downloading. If you've already completed the ICO's Accountability Tracker Excel, just upload it for instant onboarding.

Gap Analysis for Internal Audit

Keepabl's Activity Analysis is a powerful, live window into your Data Map. Prepared questions that you need to know the answer to, from real life experience, as you maintain compliance such as 'Where do we process children's data?', 'Where do we not encrypt at rest?', 'Where do we process about this data subject category?' and 'Where have we not done a PIA?'

Integrated Tasks

Create standalone Tasks or hang them on an Activity, a DPI or processor due diligence. Make them recurring. In-built approver workflow and tailored My Tasks and All Tasks dashboards for easy team management, with colour-coded deadlines.

Privacy KPIs & Reporting

According to Cisco's 2023 Data Privacy Benchmark Study, 98% of Boards have at least one Privacy KPI reported to them. We make it easy with your automatic Dashboard for your account, visual benchmarking and risk reports and more.

Dedicated Privacy File Library

All your Privacy documents in one place, with tailored access control. Easily maintain your File Library, and choose relevant files in Activities and across the solution: no more searching multiple locations.

Enterprise Benefits Included

Our subscriptions come with enterprise benefits included for no extra charge. Enforce 2FA. Manage your Users with SSO through our integrations with Okta, OneLogin and Azure AD. Meet your Security and Privacy obligations with deny-by-default, least privilege access for each of your unlimited Users. Download all your data at any time, not just if you want to leave. And Audit Logs give you visibility on activity within your account.

Policy Pack Updates

Subscribe to our award-winning Privacy Management SaaS and buy our Privacy Policy Pack at the same time and receive free updates to the Policy Pack for the life of your SaaS subscription!

Do we pay per user?

No, our subscriptions are ‘all-you-can-eat’ based on your total headcount of employees

Is there a long integration?

Why should there be? It's B2B SaaS - onboarding is super simple. An activation email to your Super Admin and away you go!

Can you help with our business case?

For sure! Look in Resources for a great post on Privacy ROI, our ROI Calculator, Case Studies & Service Description

Do you have a DPA?

Yes, we include our Data Processing Addendum in all our contracts and Standard Contractual Clauses for all EEA customers

What about Security?

We've got you covered! On our side, we're in G-Cloud the UK Gov procurement framework, so we get pen-tested regularly and we're independently certified to Cyber Essentials Plus. On your side, you can give users least privilege access, enforce 2FA and use SSO

Do you do monthly contracts?

We don’t - GDPR compliance isn’t something you ‘set and leave’, it’s got to be ‘business as usual’ so we only offer annual commitments

Can we get a running start?

It's one of the best things about Keepabl - our Default Activities instantly populate your Data Map and Art 30s and our Privacy Policy Pack saves you time and stress of creating your own!

Do you have a Policy Pack?

Yes, our excellent Privacy Policy Pack has all the policies, procedures and templates you need for EU GDPR, UK GDPR and UK PECR

Do you do consulting?

We don’t but our amazing partners do! They're familiar with Keepabl and we can put you in touch with advisors to suit your project

Where is our data hosted?

All Customer Data is hosted in London, UK, we'd be delighted to discuss how we reacted to Schrems II with you!